14th Space Radiation Health Investigators' Workshop Presenter Information

ABSTRACTS AND INSTRUCTIONS FOR AUTHORS:
Presenters must submit an abstract of no more than one single-spaced page; up to two additional pages of supporting material may accompany the abstract. The first author of each selected abstract is expected to be the presenting and corresponding author; he/she will be notified by the Organizing Committee of the type (oral or poster) of presentation to prepare. All presenters will also be asked to prepare and submit a short MS PowerPoint presentation (on diskette or CD-ROM) just prior to the meeting. The deadline for abstract submission is February 21, 2003.

PUBLICATIONS:
An abstract volume will be distributed at the Workshop. Proceeding will include the abstracts and plenary presentations, and will be published online following the Workshop.

ORAL PRESENTATIONS:
Oral presentations will be limited to 15 minutes with an additional 5 minutes for questions. They will be open to all attendees.

A PC laptop and LCD projector will be available for use by presenters. Specifications of requirements and equipment are detailed below.

POSTER PRESENTATIONS:
Posters must fit within an area of 44" x 44". The availability of demonstration equipment, such as additional tables, computers, and video equipment, is extremely limited. If you need such items, please send an email request to Gail Pacetti, pacetti@dsls.usra.edu. Posters may be hung beginning at 3:00 p.m. on Sunday, April 27 and should remain up during the entire workshop.

IMPORTANT INFORMATION

Electronic presentations must be sent to USRA on CD-ROM (CD-R) by close of business (5:00 p.m. Central Standard Time) on April 21. 2003. The CD-ROM should be labeled with the speaker's name, title of presentation, and platform (Mac or PC). Send to:

USRA/DSLS
14th Annual Space Radiation Health Investigators' Workshop
3600 Bay Area Boulevard
Houston, Texas 77058
281-244-2016

Please include a printed version of your presentation with which to verify your electronic one. Presentations will be copied and tested for readability by USRA personnel. Presenters will be notified as quickly as possible if problems are encountered. After readability is confirmed, presentations will be loaded in speaker order on Workshop laptops.

Revisions to presentations will not be accepted after the presentations have been loaded. If revisions to presentation content are necessary, presenters must bring the revisions on overhead transparencies.

Personal laptops cannot be plugged into the projectors in the meeting room. Dual projection will not be available for electronic presentations.

HARDWARE AND SOFTWARE SPECIFICATIONS:
The meeting room will be equipped with:

Hardware
One PC laptop with Intel Pentium III 800 MHz CPU
Memory: 256 MB
Video: 1024 x 768 at 24 bit color depth

Software
Operating System: Windows XP Professional
Microsoft Office XP (Including PowerPoint XP)
Internet Explorer 6.0
Windows Media Player 8.0
QuickTime 5.0 (standard version)
Adobe Acrobat Reader 5.0

TECHNICAL SUGGESTIONS FOR PRESENTATIONS:
These suggestions are not meant to deter your creativity or use of the best data you have available, but they provide options in case of difficulty.

PowerPoint can display pictures and text generated with the program or inserted from other sources. If the outside source is a sound file over 5KB or any video file, the original file is not saved within the presentation. Source files meeting these criteria must be available on the computer where the presentation is going to run. Please copy any source video and sounds files to the CD-ROM with your presentation; if you are in doubt, include the file.

Fonts should be standard fonts such as Times New Roman, Arial, or Courier. If you must use a non-standard font, please embed it in your PowerPoint presentation.

Embedded charts, graphs and object-oriented graphic files can be difficult to work with. These file types usually are influenced by the version of the program used to create them, often making them translate strangely on a different system. It is recommended that charts or graphics be inserted into your presentation in a standard graphics format such as .gif, .jpg, or .bmp.

Movies: A movie saved as an Audio Video Interleave (AVI) has the best chance of success on a Windows machine. QuickTime's best compression algorithm, the Sorenson CODEC, does not play within PowerPoint. To avoid problems, convert QuickTime files to the Cinepak CODEC.

HTML presentations: Make sure that your files are portable (use relative links). Data will be copied from your CD-ROM to the laptop's hard drive. If files are not portable, you could lose links between pages.

Web Server: There will be no web server and no Internet connection available, so plan accordingly.

Plug-ins or Active X controls: These cannot be installed at the meeting. If your presentation takes advantage of a function not built into IE-6 or the Plug-Ins mentioned above, you will have difficulties.