ORGANIZER

National Aeronautics and Space Administration
CONVENERS

Dr. Kerry Lee
NASA Johnson Space Center

Clifton Amberboy
Lockheed Martin

Audrey Dunegan
Lockheed Martin
SCIENCE ORGANIZING COMMITTEE

Dr. Gunther Reitz
German Aerospace Center

First Announcement — May 2012
(Updated July 23, 2012)

Meeting Location and Date

The 17th Annual Workshop for Radiation Monitoring on the International Space Station (WRMISS 2012) will be held September 4–6, 2012, at The Driskill Hotel, 604 Brazos Street, Austin TX 78701. This NASA Operational Meeting is limited to NASA, IPs, and their associated researchers making radiation measurements on the International Space Station (ISS).

Purpose and Scope

The major purpose of WRMISS is to provide a forum for discussion on technical issues concerning radiation dosimetry onboard the International Space Station and other spacecraft. This includes discussion of new results, improved instrumentation, detector calibration, and radiation environment and transport models. The goal of WRMISS is to enhance international efforts to provide the best information on the space radiation environment in low-Earth orbit and on the exposure of astronauts and cosmonauts in order to optimize the radiation safety of space crew.

Meeting Format

The three-day NASA Operational Meeting will consist of invited and contributed oral presentations, and is limited to NASA, IPs, and their associated researchers making radiation measurements on the International Space Station (ISS).

The meeting will be structured with morning and afternoon oral sessions organized around topical themes. Each oral session will contain invited talks and contributed oral presentations with time for questions and discussion. Presentations should not exceed 30 minutes, including discussion, and should be limited to the contribution of new results or techniques, rather than long introductions.

Audio-visual equipment available for oral presentations will include one LCD projector and one PC laptop.

Call for Abstracts

Abstract Deadline — Thursday, August 9, 2012, 5:00 p.m. U.S. Central Daylight Time (GMT –5)

Researchers in scientific disciplines appropriate to the purpose and scope of this workshop are invited to submit abstracts for oral presentation. The organizing committee will establish the workshop program based on the appropriateness of the abstract submissions.

  • Abstracts sent by e-mail will NOT be considered.
  • Abstracts are limited to two pages.
  • All abstracts must be submitted in PDF format.
  • All abstracts must be submitted in U.S. letter size format (8.5" x 11"); A4 submissions will be rejected by the system.
  • Abstract file sizes must be no larger than 1.5 MB; larger files will be automatically rejected by the system.
  • If not using the template provided, leave a one-inch margin on all four sides of your document.

Authors are encouraged to start the submission process early so the USRA staff will have time to provide assistance in the event of technical problems. For technical assistance, contact Linda Tanner (281-486-2142) or Renée Dotson (281-486-2188), or send an e-mail message to publish@lpi.usra.edu.

Unable to Produce PDF Files? Authors who are unable to produce a PDF file may send their source files (must be in Word or PostScript format) to USRA no later than August 2, 2012. A PDF file will be created and returned to the author, but it is the author's responsibility to submit that PDF file by the time of the abstract deadline. Source files should be sent to publish@lpi.usra.edu.

Preparation and Submission of Abstracts

Step 1: Download the appropriate template

Step 2: Write the abstract (no more than two pages) using the format shown in the template

Step 3: Create a PDF file (no larger than 1.5 MB)

Step 4: Fill out the electronic abstract submission form and upload the abstract file

Registration

There is no registration fee, but participants are required to register in advance using the electronic meeting registration form. Registration will remain open until August 21, 2012.

USRA-Houston will be providing coordination services for this workshop. The electronic registration and abstract forms can be accessed through the USRA Meeting Portal. Participants who do already have an account can create one by completing a profile. Contact information will be saved, and can be accessed for use with future USRA meetings.

Evening Banquet (Optional)

An optional dinner is scheduled on Wednesday evening, September 5, at Manuel's Regional Mexican Cooking, 310 Congress Avenue, Austin TX 78701. This venue is within walking distance from the workshop venue. An advance RSVP for this event is required in order to give a head count to the restaurant; please indicate that you plan to attend by responding positively to the appropriate question on the registration form. The cost for the dinner is $70.00 per person, and participants must pay for the meal individually. Money should be turned in upon arrival at the meeting.

Accommodations

The Driskill Hotel is holding a block of 35 rooms for this meeting. Available room types include Vintage King, Vintage Queen, or Curio. The special rate (available up to three days before and after the meeting) is $108.00 for government employees and $249.00 for non-government employees plus applicable taxes (15% hotel occupancy tax). (Note: The 2012 GSA rate for lodging in Austin, Texas, is $108.00.)

*** To qualify for the government rate, attendees must show a valid government ID upon check-in. ***

There is no charge for children 18 years old and younger when they share a room with parent(s) and utilize existing beds. There will be an additional charge of $25.00 plus tax for a third child or adult (18 or older) and an additional $25.00 plus tax for a fourth child or adult (18 or older) in a room. A maximum of four people is allowed per room.

Check-in time is 3:00 p.m.; check-out time is 12:00 p.m. Guests arriving prior to check-in will be accommodated as rooms become available. The hotel will accommodate late check-outs subject to space availability.

To ensure a room at the special rate, reservations MUST be made by 5:00 p.m. local time on August 13, 2012.

** After August 13, 2012, any unsold rooms will be released back to the hotel inventory, and guests who register after that date may be charged according to available rates. **

Cancellations:  Reservation cancellations or changes made 72 hours before check-in will be without penalty.

Recently renovated accommodations include:

  • Spacious work desk with complimentary wireless or wired high-speed Internet
  • Fine English imported personal care amenities
  • In-room safes
  • Custom vanities, showers, and tubs

Guests have 24/7 access to the Executive Business Center including:

  • Dell workstations
  • Color laser printers
  • Facsimile machines
  • Office supplies
  • Copiers
  • Secretarial services

The Driskill provides the following additional services to guests:

  • Executive concierge service
  • In-room dining
  • Complimentary shoe shine
  • Daily newspapers available
  • Complimentary Town Car service, based on availability
  • Turn-down service upon request
  • One-day laundry and dry cleaning service
  • Safety deposit boxes

Parking at hotel:  The hotel has valet parking at $12.00 per vehicle per day. Overnight parking is $26.00 per vehicle per day with in-and-out privileges (this rate is subject to sales tax). Should a guest claim their vehicle after 2:00 a.m., the overnight parking rate will apply.

Early and late departure fee:  Guests will be required to advise the hotel at or before check-in of any change in the reserved length of stay. If you depart early, you are responsible for all nights under your reservation unless the hotel is able to sell your room night. The hotel charges 50% of the room rate for check-outs between 11:00 a.m. and 1:00 p.m., and a full night's rate for check-outs after 1:00 p.m.

Room reservations:  To reserve a room, call 1-800-252-9367 and reference WRMISS or Workshop for Radiation Monitoring on the International Space Station. Please specify whether you are requesting a government or non-government employee rate.

Additional Lodging

If you are unable to reserve a room at The Driskill, you may contact the Hilton Garden Inn, where we have reserved a block of 30 rooms at a reduced rate of $108.00 per night for government and non-government workshop attendees. The nightly rate increases to $128.00 for double occupancy, $148.00 for triple occupancy, and $168.00 for quadruple occupancy.

Check-in time is 3:00 p.m.; check-out time is 12:00 p.m. Guests arriving prior to check-in will be accommodated as rooms become available. The hotel will accommodate late check-outs subject to space availability. A late departure fee of $50.00 per room will apply.

To ensure a room at the special rate, reservations MUST be made by 5:00 p.m. local time on August 10, 2012.

** After August 10, 2012, any unsold rooms will be released back to the hotel inventory, and guests who register after that date may be charged according to available rates. **

Cancellations:  Reservation cancellations or changes made 24 hours before check-in will be without penalty.

Room rate includes:

  • Complimentary fitness and business center access
  • Hospitality center with microwave, refrigerator, coffee, and tea
  • Large work desk with complimentary wireless or wired high-speed Internet
  • Wireless printing to printers in the business center

Parking at hotel:  The hotel has valet parking at $10.00 per vehicle per day. Overnight parking is $15.00 per vehicle per night.

Early and late departure fee:  Guests will be required to advise the hotel at or before check-in of any change in the reserved length of stay. If you depart early, you are responsible for a $50.00 early departure fee. The hotel charges $50.00 for check-out after 12:00 p.m.

Room reservations:  To reserve a room, call 1-800-555-5555 and reference WRMISS or Workshop for Radiation Monitoring on the International Space Station.

If you are unable to reserve a room at The Driskill or the Hilton Garden Inn at a reduced rate, you may consider contacting one of the following hotels/motels, which offer reasonable rates:

La Quinta Inn Austin Capitol

DoubleTree by Hilton Austin

Super 8 Motel Austin Downtown

Transportation

You can find information regard transportation around Austin at http://www.ci.austin.tx.us/austinairport/. There are numerous restaurants and shopping stores located within walking distance from the workshop venue. For a schedule of local events, please visit http://www.austintexas.org/.

Contact Information

For further information regarding the scientific content of the meeting, contact

Dr. Gunther Reitz
German Aerospace Center
Linder Hohe
51147 Koln, Germany
Phone:  ++49 2203 601 3137
Fax:  ++49 2203 61970
E-mail:  guenther.reitz@dlr.de

OR

Dr. Kerry Lee
NASA Johnson Space Center
2101 NASA Parkway
Houston, TX 77058
Phone:  281-483-3797
Fax:  281-483-1847
E-mail:  kerry.t.lee@nasa.gov

For further information regarding meeting logistics or announcements, contact

Katy Buckaloo
Meeting and Publication Services
USRA–Houston
3600 Bay Area Blvd.
Houston TX 77058
Phone:  281-486-2106
Fax:  281-486-2125
E-mail:  kbuckaloo@hou.usra.edu

For further information regarding abstracts or registration, contact

Linda Tanner
Meeting and Publication Services
USRA–Houston
3600 Bay Area Blvd.
Houston TX 77058
Phone:  281-486-2142
Fax:  281-486-2125
E-mail:  ltanner@hou.usra.edu

Schedule

Abstract deadline

August 9, 2012

Deadline for Driskill hotel reservations at group rate August 13, 2012
Deadline for registration August 21, 2012

Workshop for Radiation Monitoring on the International Space Station

September 4–6, 2012